June 23, 2020 Agenda Stevenson Hall Project Task Force

Agenda: Stevenson Hall Project Task Force 
Meeting No. 25
June 23, 2020

Stevenson Hall Task Force Group established monthly updates:

  • Christopher Dinno - A&F, Chair
  • Elias Lopez - Academic Affairs
  • Mike Ogg –Academic Affairs
  • Maureen Buckley – Interim Dean School of Social Sciences
  • Karin Jaffe - Anthropology
  • Julie Wood - Office of the Dean School of Social Sciences
  • Aidan Humrich – Office of the Dean of Education
  • Laura Watt - Faculty
  • Jeffery Reeder - Faculty
  • Michelle Goman, Department Chair, Geography, Environment and Planning
  • Rheyna Laney, APARC Representative, Instructional Faculty, Geography, Environment and Planning
  • Dana Twedell -AVP for Facilities Management
  • Laurie Ogg- Advancement
  • Dr. Wm. Gregory Sawyer - V.P. Student Affairs
  • Laura Monje-Paulson - Student Affairs
  • Jonathan Smith - Schulz Library
  • Alisandra Brewer - Information Technology
  • Natalie Williams-Munger - Business and Economics
  • Sandra Ayala / Daniel Soto - ATISS Representative
  • Vincent Orton - Information Technology
  • Lisa Revere - Net Work Security
  • Amanda McGowan - Information Technology Strategic Initiatives
  • Justin Lipp - Director, Faculty Center & Educational Technology
  • Stephanie Thibault - SST
  • Joseph Lofton, Student Senator
  1. Meeting Minutes No. 24, dated May 26, 2020, review action items.
  2. Update on Collaborative Design-Build Team Meetings and Other:
    1. General Purpose Classroom Focus Group Meeting updates, • Associate Professor and Chairperson Debora Paterniti has wrapped up, prior to the shelter in place order the General Purpose Classroom (furniture layouts, types and A/V) Focus Groups. The fifth follow up meeting scheduled was canceled. A high level Summary Report is PENDING.
    2. TrueBeck and EHDD, 95% Contract Documents Phase complete, submittal to the Chancellor's Office and third party agencies for review and approval.
    3. Schulz 2nd and 3rd floor faculty and staff temporary surge space moves and other (Reference https://covid19.sonoma.edu/ for campus COVID-19 Safety protocols while on campus):
    • Phased moving of faculty and staff assisted by NCS Moving Service (by department), June 2020 moves through September 2020. Packed boxes for remote instruction and work, moving home or to Schulz.
      • Cargo containers (five) to be delivered to campus July 1, 2020.
    • NCS Moving Services to assist faculty and staff in moving their personal furniture to the West loading dock area for scheduled waiting faculty or staff personal vehicle. June 2020) moves through September 2020.
      • Sign-up sheet released to AM's for distribution to faculty and staff (June, July and August).
    • Remaining existing office furniture and other to be moved out of Stevenson Hall starting in September through October 2020.
    • Existing classroom and computer lab furniture to be moved out of Stevenson Hall starting in June through July.
    • Existing A/V to be removed from Stevenson Hall starting in June through July 2020.
    • Facilities Operations to begin removal of all items to be salvaged (hardware, doors, other) no later than September through October 2020.
    • Art Department to begin removal of campus art from Stevenson Hall beginning in June to no later than August 2020.
    • TrueBeck to begin early work indicator test piles, (five) 100 feet deep starting in late June through early August 2020.
      • Existing Landscape to be removed by Facilities Operations in coordination with SST (North and South sides of the building).
  3. Project Planning Update:
    1. Stevenson Hall Renovation Project Website (A&F). http://web.sonoma.edu/afd/
    2. On Campus Permanent and Surge Space Planning efforts updated:
    • Reference Schedule Agenda Item No. 4 below;
  4. Key Mile Stone Dates (build-out and Moves) for the Project, are but not limited to:
    1. Salazar: Center for Teaching and Educational Technology, Enrollment Services (Office of the Registrar, Office of Admissions), Office of Research and Sponsored Programs, Center for Community Engagement and Visitors Center – Academic Affairs, 1st Floor, PROJECT COMPLETE;
    2. Salazar, Cooperage, Zinfandel, Schulz – Classroom Technology Upgrades, PROJECT COMPLETE;
    3. Salazar – Studio Blue, Primitivo and The STAR, 1 st Floor, PROJECT COMPLETE;
    4. Salazar – Office of the President, Strategic Communications and Advancement, 2nd Floor, January 2020 through September 2020;
    5. Salazar – Office of the Provost and Academic Affairs, 2nd Floor move to A&F suite temporally, August 2020;
    6. Phase – I: Collaborative Design – Build Design pre-construction, contract documents through approvals and Bid, tentatively start Spring 2019 to October 2020;
    7. TrueBeck contractor mobilization scheduled for late October 2020, when construction trailers, pedestrian controls and security fencing are scheduled to move on-site.
    8. Phase –II: Construction (Demolition), tentatively November 2020;
    9. Phase –II: Construction Complete/Move-in, tentatively Summer 2022;
    10. Stevenson Hall, Grand Opening Dedication tentatively Fall 2022.
  5. New business and/or action items: