May 26, 2020 Agenda Stevenson Hall Task Force Group

Agenda
Stevenson Hall Project Task Force
Meeting No. 24 May 26, 2020

Stevenson Hall Task Force Group established monthly updates:

  1. Meeting Minutes No. 23, dated April 28, 2020, review action items.
  2. Update on Collaborative Design-Build Team Meetings and Other:
    1. General Purpose Classroom Focus Group Meeting updates,
      • Associate Professor and Chairperson Debora Paterniti has wrapped up, prior to the shelter in place order the General Purpose Classroom (furniture layouts, types and A/V) Focus Groups. The fifth follow up meeting scheduled was canceled. A high level Summary Report is PENDING.
    2. TrueBeck and EHDD are working on the Contract Documents Phase, 95% completion milestone date May 2020.
    3. Schulz 2nd and 3rd floor faculty and staff temporary surge space moves and other:
    • Phased moving of faculty and staff assisted by NCS Moving Service (by department), June 2020 (0nce shelter in place orders are eased) moves through September 2020.
    • NCS Moving Services to assist faculty and staff in moving their personal furniture to the West loading dock area for scheduled waiting faculty or staff personal vehicle. June 2020 (Once shelter in place orders are eased) moves through September 2020.
      • Released a Qualtrics Survey to faculty and staff.
    • Remaining existing office furniture and other to be moved out of Stevenson Hall starting in September through October 2020.
    • Existing classroom and computer lab furniture to be moved out of Stevenson Hall starting in June through July 2020 (once shelter in place orders are eased).
    • Existing A/V to be removed from Stevenson Hall starting in June 2020 (once shelter in place orders are eased).
    • TrueBeck, indicator piles (four) 100 feet deep starting in June 2020 (once shelter in place orders are eased).
      • Existing Landscape to be removed by SST (North side of the building), starting in June 2020 (once shelter in place orders are eased).
    • Reference Schedule Agenda Item No. 4 below;
  3. Project Planning Update:
    1. Stevenson Hall Renovation Project Website (A&F). http://web.sonoma.edu/afd/
    2. On Campus Permanent and Surge Space Planning efforts updated:
  4. Key Mile Stone Dates (build-out and Moves) for the Project, are but not limited to:
    1. Salazar: Center for Teaching and Educational Technology, Enrollment Services (Office of the Registrar, Office of Admissions), Office of Research and Sponsored Programs, Center for Community Engagement PROJECT COMPLETE and Visitors Center – Academic Affairs, 1st Floor, tentatively Fall2019 through March 2020; PROJECT COMPLETE;
    2. Salazar, Cooperage, Zinfandel, Schulz – Classroom Technology Upgrades, tentatively Summer 2019 through February 2020; PROJECT COMPLETE;
    3. Salazar – Studio Blue, Primitivo and The STAR, 1st Floor, tentatively Summer 2019 through March 2020; PROJECT COMPLETE;
    4. Salazar – President’s, Strategic Communications and Advancement Office, 2nd Floor, January 2020 through October 2020; PROJECT SUSPENDED UNTIL SHELTER IN PLACE ORDERS ARE EASED;
    5. Phase –I: Collaborative Design – Build Design pre-construction, contract documents through approvals and Bid, tentatively start Spring 2019 to October 2020;
    6. Phase –II: Construction (Demolition), tentatively November 2020;
    7. Phase –II: Construction Complete/Move-in, tentatively Summer 2022;<.li>
    8. Stevenson Hall, Grand Opening Dedication tentatively Fall 2022.
  5. New business and/or action items: